{"id":146,"date":"2023-04-04T08:33:11","date_gmt":"2023-04-04T08:33:11","guid":{"rendered":"https:\/\/birdiesoftware.com\/blog\/?p=146"},"modified":"2023-05-12T06:43:28","modified_gmt":"2023-05-12T06:43:28","slug":"save-office-365-emails-as-pdf","status":"publish","type":"post","link":"https:\/\/www.birdiesoftware.com\/blog\/save-office-365-emails-as-pdf\/","title":{"rendered":"How to Save Office 365 Emails as PDF Documents?"},"content":{"rendered":"<p>This article provides instructions on how to save Office 365 emails as PDF documents. It provides detailed guidance to users on steps to convert Outlook 365 email to PDF format so that users can easily make email communication shareable and printable.<\/p>\n<p>Nowadays, Microsoft 365 (formerly Office 365) because most popular for email communication purposes. Several users may have different needs for resolving these types of queries that we will discuss in upcoming sections.<\/p>\n<ul>\n<li>How to save Office 365 emails as PDF format?<\/li>\n<li>How to convert Office 365 email to PDF documents?<\/li>\n<\/ul>\n<div class=\"card my-5 bg-menu\">\n<div class=\"card-header text-center fw-bold\"><strong>In This Article <a class=\"badge badge-primary toc-hv\" href=\"#\" data-bs-toggle=\"collapse\" data-bs-target=\"#toc\">Hide<\/a><\/strong><\/div>\n<div id=\"toc\" class=\"card-body collapse show\">\n<ol>\n<li><a class=\"scroll\" href=\"#1\">Causes to Export Office 365 Email to PDF Files<\/a><\/li>\n<li><a class=\"scroll\" href=\"#2\">Method 1: Convert Outlook 365 Email to PDF One by One<\/a>\n<ul>\n<li><a class=\"scroll\" href=\"#3\">How to Save Outlook Office 365 Email as PDF?<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a class=\"scroll\" href=\"#4\">Method 2: Save Microsoft 365 Emails as PDF in Bulk<\/a>\n<ul>\n<li><a class=\"scroll\" href=\"#5\">Phase 1: Configure Your Office 365 Account on Outlook<\/a><\/li>\n<li><a class=\"scroll\" href=\"#6\">Phase 2: Export Outlook Emails to PDF Format<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a class=\"scroll\" href=\"#7\">Limitations of Manual Methods<\/a><\/li>\n<li><a class=\"scroll\" href=\"#8\">Expert Choice to Office 365 to PDF Export Tool<\/a>\n<ul>\n<li><a class=\"scroll\" href=\"#9\">How to Save Outlook 365 Email as PDF?<\/a><\/li>\n<li><a class=\"scroll\" href=\"#10\">Microsoft 365 to PDF Converter Useful Features<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a class=\"scroll\" href=\"#11\">Conclusion<\/a><\/li>\n<\/ol>\n<\/div>\n<\/div>\n<h2 id=\"1\"><strong>Causes to Export Office 365 Email to PDF Files<\/strong><\/h2>\n<ul>\n<li><strong>Ensure Long-Term Preservation:<\/strong> Adobe PDF is an archival document format that can be used to ensure that emails remain readable and unchanged for several years.<\/li>\n<li><strong>Legal and Forensic Investigation:<\/strong> Forensic investigators wish to save Microsoft 365 emails as PDF because the court accepts only PDF format as digital shreds of evidence. Overall PDF is suitable for all legal activities.<\/li>\n<li><strong>Enable Easy Sharing of Emails:<\/strong> PDFs are universally supported and can be opened on any device or platform, making them an ideal way to share emails with colleagues, partners, or clients.<\/li>\n<li><strong>Users &amp; Owner Level Restrictions:<\/strong> You can add user-level and owner-level restrictions to protect your PDFs from copying, editing, printing, and opening. So that only an intended recipient can only access protected PDFs.<\/li>\n<li><strong>Easily Searchable:<\/strong> PDFs are easily indexed and searchable, making it easy to find specific emails, information, or keywords using the CTRL+F shortcut.<\/li>\n<li><strong>Print Compatibility:<\/strong> Sometimes users want to print Office 365 emails due to personal and business requirements. PDF is the best file extension that is well suitable for printing needs.<\/li>\n<\/ul>\n<div class=\"highlighted-box-link\"><strong>Similar: <a href=\"https:\/\/www.birdiesoftware.com\/blog\/export-office-365-emails-to-csv\/\">Pro Method to Export Office 365 Mailbox to CSV File<\/a><\/strong><\/div>\n<h2 id=\"2\"><strong>Method 1: Convert Outlook 365 Email to PDF One by One<\/strong><\/h2>\n<p>Microsoft 365 has an inbuilt option to export unlimited Office 365 emails to PDF documents one by one. Follow the given instructions and for bulk exporting, repeat the steps.<\/p>\n<h3 id=\"3\"><strong>How to Save Outlook Office 365 Email as PDF?<\/strong><\/h3>\n<ol>\n<li>Login to your <strong>Microsoft 365<\/strong> and open Outlook online.<\/li>\n<li><strong>Open a specific email<\/strong> that you want to save in PDF format.<\/li>\n<li>Click the <strong>Three Dot<\/strong> icon and choose <strong>Print<\/strong> from the dropdown.<\/li>\n<li>Again, hit the <strong>Print<\/strong> button for a particular email.<\/li>\n<li>Select the <strong>Save as PDF<\/strong> option in front of the destination.<\/li>\n<li>Browse a destination folder and press the <strong>Save<\/strong> button to finish.<\/li>\n<\/ol>\n<h3 id=\"4\"><strong>Method 2: Save Microsoft 365 Emails as PDF in Bulk<\/strong><\/h3>\n<p>You can also save Office 365 emails as PDF documents in batch using <strong>Adobe Acrobat and Outlook<\/strong> desktop programs. First, ensure Outlook and Adobe Acrobat are installed on your PC, and then follow the below-mentioned steps for completing this task effortlessly.<\/p>\n<h3 id=\"5\"><strong>Phase 1: Configure Your Office 365 Account on Outlook<\/strong><\/h3>\n<ol>\n<li>Run your <strong>MS Outlook<\/strong> email client on your computer.<\/li>\n<li>Choose <strong>File &gt; Info &gt; Add Account<\/strong> option to continue.<\/li>\n<li>Enter your Microsoft 365 email id and press <strong>Connect<\/strong>.<\/li>\n<li>Now you will see <strong>Advanced Setup<\/strong>, choose <strong>Microsoft 365<\/strong>.<\/li>\n<li>Enter a password for your Office 365 account and click <strong>Sign In<\/strong><\/li>\n<li>Stay signed in to all your apps, and hit the <strong>Ok<\/strong> button to confirm.<\/li>\n<li>Your account is synchronizing, later see <strong>You\u2019re all set message<\/strong>.<\/li>\n<li>Click the <strong>Done<\/strong> button for adding Office 365 emails in Outlook.<\/li>\n<\/ol>\n<h3 id=\"6\"><strong>Phase 2: Export Outlook Emails to PDF Format<\/strong><\/h3>\n<ol>\n<li><strong>Start the Microsoft Outlook<\/strong> client on your machine.<\/li>\n<li>Choose the <strong>Adobe PDF<\/strong> option from the menu options.<\/li>\n<li>Click the <strong>Email folder<\/strong> and select multiple specific emails.<\/li>\n<li>Hit the <strong>Selected Messages or Folders<\/strong> option accordingly.<\/li>\n<li>Select <strong>Create new PDF<\/strong> option from the drop-down.<\/li>\n<li>Set the destination path and press <strong>Save<\/strong> to start conversion.<\/li>\n<li>See the <strong>live conversion progress<\/strong> report and wait for completion.<\/li>\n<li>Office 365 emails exported to PDF documents <strong>successfully<\/strong>.<\/li>\n<\/ol>\n<blockquote>\n<h4 id=\"7\"><strong>Limitations of Manual Methods<\/strong><\/h4>\n<ul>\n<li>The first manual approach which is available free of cost allows saving Outlook 365 emails as PDFs one by one so this seems time-consuming.<\/li>\n<li>However, the second technique is capable to export Office 365 email to PDF in bulk but it requires installation of Adobe Acrobat and Outlook programs. These programs are available at a high cost.<\/li>\n<\/ul>\n<\/blockquote>\n<h4 id=\"8\"><strong>Expert Choice to Office 365 to PDF Export Tool<\/strong><\/h4>\n<p><strong><a href=\"https:\/\/www.birdiesoftware.com\/backup\/microsoft-365.html\">Download Microsoft Office 365 Backup Software<\/a><\/strong> on your computer which is an excellent approach to exporting Microsoft 365 emails to PDF format in batch. This software comes with various advanced features that seem much helpful while completing tasks.<\/p>\n<p>This Office 365 to PDF Export Tool is an expert choice due to its best features, simple graphical user interface, and affordable pricing. Even it comes with a free trial version so you can easily evaluate it before upgrading to the pro licenses version.<\/p>\n<div class=\"d-flex\">\n<p class=\"text-center m-2\"><a class=\"btn btn-lg btn-green btn-md-block\" href=\"https:\/\/www.birdiesoftware.com\/pro\/birdie-microsoft-365-backup-software.exe\" rel=\"nofollow\"> Download Now <\/a><\/p>\n<p class=\"text-center m-2\"><a class=\"btn btn-lg btn-orange btn-md-block\" href=\"https:\/\/www.birdiesoftware.com\/buy\/microsoft-365-backup-software.html\" target=\"_blank\" rel=\"nofollow noopener\"> Purchase Now <\/a><\/p>\n<\/div>\n<h4 id=\"9\"><strong>How to Save Outlook 365 Email as PDF?<\/strong><\/h4>\n<ol>\n<li>Start <strong>Office 365 to PDF Export Tool<\/strong>, fill your O365 email id, and press <strong>Login<\/strong>.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/02-enter-office-365-credentials.webp\" alt=\"office 365 to pdf export tool\" width=\"800\" height=\"550\" \/><\/li>\n<li>Enter your <strong>M365 password<\/strong> in a specific field and click <strong>Sign In<\/strong>.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/04-office-365-password.webp\" alt=\"office 365 password\" width=\"800\" height=\"550\" \/><\/li>\n<li>Use near checkboxes to <strong>enable required Office 365 folders<\/strong> for export.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/06-select-required-office-365-folders.webp\" alt=\"select required office 365 folders\" width=\"800\" height=\"550\" \/><\/li>\n<li>Select <strong>PDF<\/strong> as a saving option from the listed saving options.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/pdf\/07-select-pdf-as-saving-option.webp\" alt=\"select pdf as saving option\" width=\"800\" height=\"550\" \/><\/li>\n<li>Use <strong>file naming options<\/strong> for renaming Office 365 documents in multiple formatting.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/pdf\/08-file-naming-options.webp\" alt=\"file naming options\" width=\"800\" height=\"550\" \/><\/li>\n<li><strong>Multiple advance filters<\/strong> allow the saving of selective emails from Office 365 as PDFs.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/pdf\/09-filter-options.webp\" alt=\"filter options\" width=\"800\" height=\"550\" \/><\/li>\n<li>Confirm the default destination path or use the <strong>Change<\/strong> button for selecting the preferred destination path.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/pdf\/10-set-destination-path.webp\" alt=\"set destination path\" width=\"800\" height=\"550\" \/><\/li>\n<li>Click the <strong>Backup<\/strong> button to start saving Office 365 emails as PDF documents. Please wait.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/pdf\/11-office-365-export-emails-to-pdf.webp\" alt=\"how to save office 365 emails as pdf\" width=\"800\" height=\"550\" \/><\/li>\n<li>Export Office 365 email to PDF process is <strong>completed successfully<\/strong>.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/pdf\/12-office-365-save-email-as-pdf.webp\" alt=\"export office 365 email to pdf\" width=\"800\" height=\"550\" \/><\/li>\n<li>Thereafter, it will automatically create and open a<strong> log report file<\/strong> that stores export details.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/pdf\/13-log-report.webp\" alt=\"log report\" width=\"800\" height=\"550\" \/><\/li>\n<li>Lastly, Microsoft 365 to PDF Converter opens the destination folder so you can <strong>easily get the resultant data<\/strong>.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/pdf\/14-resultant-pdf.webp\" alt=\"resultant pdf\" width=\"800\" height=\"550\" \/><\/li>\n<\/ol>\n<h4 id=\"10\"><strong>Microsoft 365 to PDF Converter Useful Features<\/strong><\/h4>\n<ul>\n<li>All-in-one software to <a href=\"https:\/\/www.birdiesoftware.com\/blog\/export-microsoft-365-mailboxes-to-pst\/\">export Microsoft 365 mailboxes to PST<\/a>, PDF, MSG, EML, MBOX, etc.<\/li>\n<li>I am admin option allows you to export emails from all Office 365 user accounts to PDF at once.<\/li>\n<li>You can check and uncheck M365 folders according to your choice and save them in PDF.<\/li>\n<li>Save Office 365 emails as PDFs by date range, specific email address, and password.<\/li>\n<li>This is fully automatic software that asks only for your account credentials like email id and password.<\/li>\n<li>This software allows to save exported Adobe PDF documents at any specific destination location.<\/li>\n<li>It offers various file naming options for renaming resultant PDF documents.<\/li>\n<li>Office 365 to PDF Converter creates a log report file that stores detailed information about exported data.<\/li>\n<\/ul>\n<h4 id=\"11\"><strong>Conclusion<\/strong><\/h4>\n<p>Microsoft 365 offers a convenient way to save emails as PDFs. By using the print function in Outlook 365 and selecting Microsoft Print to PDF as the printer, users can easily save Office 365 emails as PDF format. This feature is especially useful for users in different situations. Additionally, PDFs are more secure, due to password protections. We have explained the top 3 easy ways to export Office 365 email to PDF documents, you can opt for any method and complete it accordingly.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This article provides instructions on how to save Office 365 emails as PDF documents. It provides detailed guidance to users on steps to convert Outlook 365 email to PDF format so that users can easily make email communication shareable and&#8230;<\/p>\n","protected":false},"author":1,"featured_media":146,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[47],"class_list":["post-146","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Save Office 365 Emails as PDF Format \u2013 Detailed Guide<\/title>\n<meta name=\"description\" content=\"Know how to save Office 365 emails as PDF documents via discovering various methods. 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