{"id":123,"date":"2023-04-03T13:02:29","date_gmt":"2023-04-03T13:02:29","guid":{"rendered":"https:\/\/birdiesoftware.com\/blog\/?p=123"},"modified":"2023-05-12T06:47:42","modified_gmt":"2023-05-12T06:47:42","slug":"export-microsoft-365-mailboxes-to-pst","status":"publish","type":"post","link":"https:\/\/www.birdiesoftware.com\/blog\/export-microsoft-365-mailboxes-to-pst\/","title":{"rendered":"Expert Verified Ways to Export Microsoft 365 Mailboxes to PST File"},"content":{"rendered":"<p>This article outlines all the necessary steps to export Microsoft 365 mailboxes to PST files using the top 4 expert-recommended techniques. Nowadays, most small and medium-sized business owners use Microsoft 365 (Formerly Office 365) webmail service due to its simple interface and productive features.<\/p>\n<p>Users wish to export Office 365 emails to PST (Personal Storage Table) because PST file is compatible with MS Outlook desktop-based client. However MS Outlook also supports MSG files but users want to export mailboxes from Office 365 to PST because a PST file can store all emails, contacts, calendars, tasks, notes, journals, to-do lists, and all.<\/p>\n<div class=\"card my-5 bg-menu\">\n<div class=\"card-header text-center fw-bold\"><strong>In This Article <a class=\"badge badge-primary toc-hv\" href=\"#\" data-bs-toggle=\"collapse\" data-bs-target=\"#toc\">Hide<\/a><\/strong><\/div>\n<div id=\"toc\" class=\"card-body collapse show\">\n<ol>\n<li><strong><a class=\"scroll\" href=\"#1\">What is the Significance of Exporting Office 365 Emails to PST File?<\/a><\/strong><\/li>\n<li><strong><a class=\"scroll\" href=\"#2\">Export Office 365 Mailbox to PST via eDiscovery PST Export Tool<\/a><\/strong>\n<ul>\n<li><a class=\"scroll\" href=\"#3\">Know the Requirements to Use Office 365 eDiscovery PST Export Tool<\/a><\/li>\n<li><a class=\"scroll\" href=\"#4\">Steps to Export Mailbox from Office 365 to PST by eDiscovery<\/a><\/li>\n<li><a class=\"scroll\" href=\"#5\">Export Microsoft Outlook 365 Contacts to PST File<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a class=\"scroll\" href=\"#6\"><strong>Export Office 365 Mailbox to PST using Outlook<\/strong><\/a>\n<ul>\n<li><a class=\"scroll\" href=\"#7\">Phase 1: Configure Microsoft 365 Account with Outlook Desktop<\/a><\/li>\n<li><a class=\"scroll\" href=\"#8\">Phase 2: Export Outlook Data in PST Format<\/a><\/li>\n<\/ul>\n<\/li>\n<li><strong><a class=\"scroll\" href=\"#9\">Export Office 365 Mailbox to PST using PowerShell Command<\/a><\/strong>\n<ul>\n<li><a class=\"scroll\" href=\"#10\">1 Step: Establish Exchange Server Connection via PowerShell<\/a><\/li>\n<li><a class=\"scroll\" href=\"#11\">2 Step: Grant Access to Export Mailboxes via PowerShell Command<\/a><\/li>\n<li><a class=\"scroll\" href=\"#12\">3 Step: Run Outlook Profile for New Account<\/a><\/li>\n<li><a class=\"scroll\" href=\"#13\">4 Step: Check Outlook Profile Configuration Settings<\/a><\/li>\n<li><a class=\"scroll\" href=\"#14\">5 Step: Export Mailboxes to PST via Import\/ Export Wizard<\/a><\/li>\n<li><a class=\"scroll\" href=\"#15\">6 Steps: Ensure Export Process Completed or Not<\/a><\/li>\n<li><a class=\"scroll\" href=\"#16\">7 Step: Remove Assigned Permissions using PowerShell<\/a><\/li>\n<li><a class=\"scroll\" href=\"#17\">8 Step: Egress PowerShell Command<\/a><\/li>\n<\/ul>\n<\/li>\n<li><strong><a class=\"scroll\" href=\"#18\">Drawbacks of Manual Methods<\/a><\/strong><\/li>\n<li><a class=\"scroll\" href=\"#19\"><strong>Export Mailboxes from Office 365 to PST via Birdie Tool<\/strong><\/a>\n<ul>\n<li><a class=\"scroll\" href=\"#20\">How to Export Office 365 Mailbox to PST?<\/a><\/li>\n<li><a class=\"scroll\" href=\"#21\">Office 365 to PST Export Tool Facilities<\/a><\/li>\n<\/ul>\n<\/li>\n<li><strong><a class=\"scroll\" href=\"#22\">Frequently Asked Questions with Answers<\/a><\/strong><\/li>\n<li><strong><a class=\"scroll\" href=\"#23\">Let\u2019s Wrap Up<\/a><\/strong><\/li>\n<\/ol>\n<\/div>\n<\/div>\n<h2 id=\"1\"><strong>What is the Significance of Exporting Office 365 Emails to PST File?<\/strong><\/h2>\n<ul>\n<li>If hackers and unwanted users attack your Microsoft 365 account to alter and delete your crucial data. Then the procedure to export Microsoft 365 mailboxes to PST format will be useful to you to get your data back.<\/li>\n<li>Sometimes users may willfully and accidentally delete Office 365 crucial data then they can easily restore eliminated data. So, users can stay protected from accidental deletion of data.<\/li>\n<li>You may have the desire to stop your Microsoft Office 365 subscription forever due to cost-cutting issues. If you export Office 365 mailbox to PST from the portal then you can use exported data with Outlook desktop to avoid the situation.<\/li>\n<li>The process to export mailboxes from Office 365 to PST can protect you from ransomware and cyber-attacks. Even you can feel secure from all types of internal and external threats.<\/li>\n<\/ul>\n<h2 id=\"2\"><strong>Export Office 365 Mailbox to PST via eDiscovery PST Export Tool<\/strong><\/h2>\n<p>This is the highly recommended manual approach to export O365 mailbox to PST using content search (eDiscovery PST Export Tool). Hence, if you want to export Microsoft 365 group mailbox to PST file free of cost then it seems most useful to you.\u00a0 Microsoft recommends only Office 365 eDiscovery PST Export Tool (Content Search) to export Microsoft 365 mailboxes to PST format.<\/p>\n<h3 id=\"3\"><strong>Know the Requirements to Use Office 365 eDiscovery PST Export Tool<\/strong><\/h3>\n<ul>\n<li>Microsoft Windows 7 and upper Operating System edition.<\/li>\n<li>Microsoft .Net Framework 4.5 or the latest version.<\/li>\n<li>Internet Explorer and Edge web browser.<\/li>\n<li>eDiscovery Manager permissions from Exchange Admin Center (EAC).<\/li>\n<li>eDiscovery Export role should be assigned.<\/li>\n<\/ul>\n<p><strong>Note:<\/strong> If you want to perform the process to export Office emails to PST files using Chrome and Firefox browser then you will need to add the following extensions.<\/p>\n<ul>\n<li>For Chrome: <a href=\"https:\/\/chrome.google.com\/webstore\/detail\/cegid-peoplenet-clickonce\/jkncabbipkgbconhaajbapbhokpbgkdc\" target=\"_blank\" rel=\"nofollow noopener\">Cegid Peoplenet<\/a><\/li>\n<li>For Firefox: <a href=\"https:\/\/addons.mozilla.org\/en-US\/firefox\/addon\/breez-clickonce\/\" target=\"_blank\" rel=\"nofollow noopener\">Breez ClickOnce<\/a><\/li>\n<\/ul>\n<h3 id=\"4\"><strong>Steps to Export Mailbox from Office 365 to PST by eDiscovery<\/strong><\/h3>\n<ol>\n<li>Login to your <strong>Microsoft 365<\/strong> account and select the <strong>Admin<\/strong> option to access EAC.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/01-admin-center.webp\" alt=\"admin center\" width=\"280\" height=\"404\" \/><\/li>\n<li>Choose <strong>Security &amp; Compliance<\/strong> option from Exchange Admin Centers.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/02-security.webp\" alt=\"security\" width=\"197\" height=\"378\" \/><\/li>\n<li>Select<strong> Permissions<\/strong> and assign <strong>eDiscovery Manager Role<\/strong> to continue.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/03-permissions.webp\" alt=\"permissions\" width=\"568\" height=\"374\" \/><\/li>\n<li>Select the <strong>eDiscovery Manager<\/strong> option and press the <strong>Edit<\/strong> button for assigning <strong>Export roles<\/strong> for Discovery Management Group.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/04-ediscovery-manager.webp\" alt=\"ediscovery manager\" width=\"437\" height=\"505\" \/><\/li>\n<li>Afterward, choose the <strong>More Resources<\/strong> option and then open Microsoft Purview Compliance Portal. Select <strong>Content Search &gt;&gt; New Search<\/strong> option.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/05-content-search.webp\" alt=\"content search\" width=\"520\" height=\"368\" \/><\/li>\n<li>Complete the <strong>New Search<\/strong> fields by providing the Name and description. Under the <strong>Locations<\/strong> option, you need to specify mailbox data to export Outlook 365 mailbox to PST format.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/06-locations.webp\" alt=\"locations\" width=\"598\" height=\"496\" \/><\/li>\n<li>The next option is <strong>Conditions<\/strong> which allows defining your search conditions based on different parameters. Thereafter, use Review your search option to review your search and create it. Press <strong>Submit<\/strong> button.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/07-conditions.webp\" alt=\"conditions\" width=\"509\" height=\"536\" \/><\/li>\n<li>The content search process is running in the backend. Hit the <strong>Search<\/strong> button and check your search result like <strong>Test File<\/strong>.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/08-data-connectors.webp\" alt=\"data connectors\" width=\"718\" height=\"542\" \/><\/li>\n<li>After that, choose <strong>Export File &gt; Actions &gt; Export Results<\/strong> option as shown in the figure.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/09-actions.webp\" alt=\"actions\" width=\"677\" height=\"543\" \/><\/li>\n<li>Now you can see the Export results wizard and choose <strong>Output options<\/strong> according to your choice. Click the <strong>Export<\/strong> button.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/10-output-options.webp\" alt=\"output options\" width=\"800\" height=\"378\" \/><\/li>\n<li>Select the <strong>Export<\/strong> button and choose searched file to export data.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/11-export-office-365-mailbox-to-pst-using-ediscovery.webp\" alt=\"export office 365 mailbox to pst using ediscovery\" width=\"516\" height=\"477\" \/><\/li>\n<li>Choose the <strong>Download<\/strong> resultant option and then select <strong>Copy to clipboard<\/strong> for copying the unique export key.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/12-download-results.webp\" alt=\"download results\" width=\"444\" height=\"545\" \/><\/li>\n<li>office 365 eDiscovery PST Export Tool will start automatically, need to paste a <strong>unique export key<\/strong> and browse a destination path.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/ediscovery\/13-ediscovery-export-key.webp\" alt=\"ediscovery export key\" width=\"462\" height=\"180\" \/><\/li>\n<li>Lastly, hit the <strong>Start<\/strong> button to export Microsoft 365 mailboxes to PST format.<\/li>\n<\/ol>\n<h3 id=\"5\"><strong>Export Microsoft Outlook 365 Contacts to PST File<\/strong><\/h3>\n<p>You can follow the all above-mentioned steps to export contacts from Microsoft 365 to PST format. However, you will need to add a condition in step 7 for contacts, the rest of the steps will be same.<\/p>\n<ol>\n<li>Select <strong>Add conditions<\/strong> option.<\/li>\n<li>Choose the <strong>Type<\/strong> option.<\/li>\n<li>Click the <strong>Add\/Remove more options<\/strong>.<\/li>\n<li>Select <strong>Contacts<\/strong> and follow other all the steps to export Microsoft 365 contacts to PST file.<\/li>\n<\/ol>\n<h3 id=\"6\"><strong>Export Office 365 Mailbox to PST using Outlook<\/strong><\/h3>\n<p>You can also export Microsoft 365 mailbox to PST using Outlook email client on completing 2 phases. You will need to complete both phases and each phase comes with multiple steps. Let\u2019s know!<\/p>\n<h4 id=\"7\"><strong>Phase 1: Configure Microsoft 365 Account with Outlook Desktop<\/strong><\/h4>\n<ol>\n<li>Launch <strong>Microsoft Outlook<\/strong> 2021, 2019, and 2016 desktop client.<\/li>\n<li>Choose <strong>File &gt; Add<\/strong> Account option.<\/li>\n<li>Fill your M365 email address and choose <strong>Advanced Options<\/strong>.<\/li>\n<li>Let me set up my account manually and press <strong>Connect<\/strong>.<\/li>\n<li>Select the account type as <strong>POP3<\/strong>.<\/li>\n<li>Enter <strong>POP3 settings<\/strong> including server name and port number.<\/li>\n<li>Fill your O365 account password and hit the <strong>Connect<\/strong> button.<\/li>\n<\/ol>\n<blockquote><p><strong>Note:<\/strong> Thereafter, Outlook will start adding Microsoft 365 data in PST file at the default storage location.<\/p><\/blockquote>\n<h4 id=\"8\"><strong>Phase 2: Export Outlook Data in PST Format<\/strong><\/h4>\n<ol>\n<li>Run the <strong>Microsoft Outlook<\/strong> email client on your machine.<\/li>\n<li>Choose <strong>File &gt; Open &amp; Export &gt; Import\/ Export<\/strong> option.<\/li>\n<li>Select the <strong>Export to a file<\/strong> option and press the <strong>Next<\/strong> button.<\/li>\n<li>Pick <strong>Outlook Data File (.pst)<\/strong> and click <strong>Next<\/strong>.<\/li>\n<li>Enable the <strong>required email folders<\/strong> and press <strong>Next<\/strong>.<\/li>\n<li>Browse the <strong>destination path<\/strong> to store exported PST.<\/li>\n<li>Provide a name for the PST file and click <strong>Finish<\/strong>.<\/li>\n<\/ol>\n<p><strong>Note:<\/strong> Now go to the destination path and get exported PST file that has complete Microsoft 365 data. If you want to avoid phase 2nd then you can directly get the PST file at the default storage location as given below:<\/p>\n<blockquote>\n<ul>\n<li><strong>Outlook 2021, 2019, 2016, 2013:<\/strong> C: \\ users \\ username \\ Documents \\ Outlook Files<\/li>\n<li><strong>Outlook 2010 and 2007: C:<\/strong> \\ users \\ username \\ AppData \\ Local \\ Microsoft \\ Outlook<\/li>\n<\/ul>\n<\/blockquote>\n<h4 id=\"9\"><strong>Export Office 365 Mailbox to PST using PowerShell Command<\/strong><\/h4>\n<p>Technical users can export mailbox from Office 365 to PST via PowerShell method. This is a very complex approach that requires technical expertise to execute the process to export mailboxes from Office 365 to PST format. PowerShell command requires admin permissions for completing this task.<\/p>\n<p>Now assume that you are exporting mailboxes from support@birdiesoftware.com to PST format. Your other email address contact@birdiesoftware.com is configured in desktop Outlook and you want to get all emails in this account. Your admin@birdiesoftware.com account currently has admin rights then follow these steps.<\/p>\n<h4 id=\"10\"><strong>1 Step: Establish Exchange Server Connection via PowerShell<\/strong><\/h4>\n<ul>\n<li>Run the below command in PowerShell for initiating the steps.<br \/>\n<code>\u201c$UserCredential = Get-Credential\u201d<\/code><\/li>\n<li>Enter Microsoft 365 admin account (admin@birdiesoftware.com) credentials.<\/li>\n<li>Run this PowerShell Command to continue establishing an Exchange Server connection.<br \/>\n<code>\u201c$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https:\/\/outlook.office365.com\/powershell-liveid\/ -Credential $UserCredential -Authentication Basic \u2013AllowRedirection\u201d<\/code><\/li>\n<li>After that, run this suggested PowerShell Command continue.<br \/>\n<code>\u201cImport-PSSession $Session\u201d<\/code><\/li>\n<\/ul>\n<h5 id=\"11\"><strong>2 Step: Grant Access to Export Mailboxes via PowerShell Command<\/strong><\/h5>\n<p>Assign permissions to support@birdiesoftware.com to access the admin@birdiesoftware.com account mailbox.<br \/>\n<code>\u201cAdd-MailboxPermission \u2013 User contact@birdiesoftware.com -Identity support@birdiesoftware.com -AccessRights FullAccess -InheritanceType All\u201d<\/code><\/p>\n<h5 id=\"12\"><strong>3 Step: Run Outlook Profile for New Account<\/strong><\/h5>\n<p>In this step, you need to start MS Outlook as support@birdiesoftware.com and make sure that contact@birdiesoftware.com is available in the mailbox in the left pane. Sometimes, the permission takes seconds or even minutes to get effectively applied.<\/p>\n<h5 id=\"13\"><strong>4 Step: Check Outlook Profile Configuration Settings<\/strong><\/h5>\n<p>Now you need to check whether Outlook is ready to be configured to export emails in PST.<\/p>\n<ul>\n<li>Choose File &gt; Info &gt; Account Settings.<\/li>\n<li>Under Account Settings, choose Account.<\/li>\n<li>Press the Change button and ensure the Use Cached Exchange Mode option should be highlighted.<\/li>\n<\/ul>\n<h5 id=\"14\"><strong>5 Step: Export Mailboxes to PST via Import\/ Export Wizard<\/strong><\/h5>\n<ul>\n<li>Run Outlook and choose File &gt; Open &amp; Export &gt; Import\/ Export.<\/li>\n<li>Select the Export to a file option and click the Next button.<\/li>\n<li>Choose Outlook Data File (.pst) option and hit the Next button.<\/li>\n<li>Select support@birdiesoftware.com together with folders and choose Next.<\/li>\n<li>Set a destination path and give a name for the exported file.<\/li>\n<li>Enter the password for exported PST file but this is not mandatory.<\/li>\n<li>PST file is exported successfully from Microsoft 365 account.<\/li>\n<\/ul>\n<h5 id=\"15\"><strong>6 Step: Ensure Export Process Completed or Not<\/strong><\/h5>\n<p>After exporting the office 365 mailbox to PST using PowerShell, this is advisable to confirm the mailbox size on the server and exported the PST file. This is mandatory because sometimes this technique exports only a few parts of the data. Follow these steps to confirm your data size.<\/p>\n<ul>\n<li>Right-click on the mailbox and select the Data File Properties option.<\/li>\n<li>Select General Tab and choose the Folder Size button.<\/li>\n<li>Choose Server Data Tab and note the mentioned size.<\/li>\n<li>Now check the Properties of exported PST file and ensure that the size should be comparable to server data.<\/li>\n<\/ul>\n<h5 id=\"16\"><strong>7 Step: Remove Assigned Permissions using PowerShell<\/strong><\/h5>\n<p>After completing the process to export Microsoft 365 mailboxes to PST files, you need to remove assigned permissions. Just run this PowerShell Command script.<br \/>\n<code>\u201cRemove-MailboxPermission -User support@birdiesoftware.com -Identity support@birdiesoftware.com -AccessRights FullAccess\u201d<\/code><\/p>\n<h6 id=\"17\"><strong>8 Step: Egress PowerShell Command<\/strong><\/h6>\n<p>After exporting emails from Outlook 365 to PST format, you can exit the PowerShell Command for closing the session.<br \/>\n<code>\u201cRemove-PSSession $Session\u201d<\/code><\/p>\n<h6 id=\"18\"><strong>Drawbacks of Manual Methods<\/strong><\/h6>\n<ul>\n<li>All the manual methods require technical knowledge about account configuration, eDiscovery, PowerShell Commands, and Import\/ Export process.<\/li>\n<li>Your one wrong step may become the reason behind accidental data deletion and manipulation.<\/li>\n<li>Manual methods say to configure and setup different applications like Outlook and Exchange Server accordingly.<\/li>\n<li>These techniques are suitable to export Microsoft 365 mailboxes to PST files one by one.<\/li>\n<\/ul>\n<h6 id=\"19\"><strong>Export Mailboxes from Office 365 to PST via Birdie Tool<\/strong><\/h6>\n<p><strong><a href=\"https:\/\/www.birdiesoftware.com\/backup\/microsoft-365.html\">Birdie Microsoft 365 Backup Software<\/a><\/strong> is an easy-to-use and all-in-one solution to export Microsoft 365 mailboxes to PST format including complete information. This software is also known as Office 365 to PST Export Tool due to its feature.<\/p>\n<p>This Microsoft 365 to PST Export Tool is obtainable with a free trial version which is capable of backup 25 items from each M365 folder to PST format. Even works the same as the licensed version so that you can check its functionality before investing your money.<\/p>\n<div class=\"d-flex\">\n<p class=\"text-center m-2\"><a class=\"btn btn-lg btn-green btn-md-block\" href=\"https:\/\/www.birdiesoftware.com\/pro\/birdie-microsoft-365-backup-software.exe\" rel=\"nofollow\"> Download Now <\/a><\/p>\n<p class=\"text-center m-2\"><a class=\"btn btn-lg btn-orange btn-md-block\" href=\"https:\/\/www.birdiesoftware.com\/buy\/microsoft-365-backup-software.html\" target=\"_blank\" rel=\"nofollow noopener\"> Purchase Now <\/a><\/p>\n<\/div>\n<h6 id=\"20\"><strong>How to Export Office 365 Mailbox to PST?<\/strong><\/h6>\n<ol>\n<li>Start <strong>Office 365 to PST Export Tool<\/strong> and enter the M365 email address and press <strong>Login<\/strong>.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/02-enter-office-365-credentials.webp\" alt=\"start office 365 to pst export tool\" width=\"800\" height=\"550\" \/><\/li>\n<li><strong>Fill password<\/strong> of your O365 account and choose<strong> Sign in<\/strong>.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/04-office-365-password.webp\" alt=\"office 365 password\" width=\"800\" height=\"550\" \/><\/li>\n<li>Software is <strong>adding Microsoft 365 mailboxes<\/strong> in the software GUI, <strong>please wait<\/strong>.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/05-loading-office-365-folders.webp\" alt=\"loading office 365 folders\" width=\"800\" height=\"550\" \/><\/li>\n<li>Choose the <strong>required email folders<\/strong> for downloading backup in PST format.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/06-select-required-office-365-folders.webp\" alt=\"select required office 365 folders\" width=\"800\" height=\"550\" \/><\/li>\n<li>Afterward, pick <strong>PST<\/strong> as a saving option from 30+ options.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/07-choose-pst-as-saving-option.webp\" alt=\"choose pst as saving option\" width=\"800\" height=\"550\" \/><\/li>\n<li><strong>Set the maximum size<\/strong> of the resultant PST file from 2 GB, 5 GB, 10 GB, and 20 GB.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/09-choose-pst-file-size.webp\" alt=\"choose pst file size\" width=\"800\" height=\"550\" \/><\/li>\n<li>Non-English Outlook users can <strong>change the language<\/strong> of PST folders.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/10-change-pst-file-language.webp\" alt=\"change pst file language\" width=\"800\" height=\"550\" \/><\/li>\n<li><strong>Use advance filter options<\/strong> to selectively export Microsoft 365 mailboxes to PST files.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/11-advance-filters.webp\" alt=\"advance filters\" width=\"800\" height=\"550\" \/><\/li>\n<li><strong>Browse the destination path<\/strong> to store exported PST files by clicking on the <strong>Change<\/strong> button.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/12-browse-destination-path.webp\" alt=\"browse destination path\" width=\"800\" height=\"550\" \/><\/li>\n<li>After that, hit the <strong>Backup<\/strong> button to export Office 365 mailbox to PST without Outlook.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/13-export-office-365-mailbox-to-pst.webp\" alt=\"export microsoft 365 mailboxes to pst files\" width=\"800\" height=\"550\" \/><\/li>\n<li>Export emails from Office 365 to PST process has been <strong>finished successfully<\/strong>.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/14-backup-office-365-mailbox-completed.webp\" alt=\"export office 365 emails to pst\" width=\"800\" height=\"550\" \/><\/li>\n<li>Office 365 to PST Export Tool <strong>creates a log report file<\/strong> that has details about exported data.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/15-log-report.webp\" alt=\"log report\" width=\"800\" height=\"550\" \/><\/li>\n<li>Thereafter, the software will automatically open the destination path, and <strong>get the PST file<\/strong> now.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/16-resultant-pst-file.webp\" alt=\"resultant pst file\" width=\"800\" height=\"550\" \/><\/li>\n<li>You can <strong>open PST files in Outlook<\/strong> 2021, 2019, 2016, 2013, 2010, 2007, etc. using <strong>Open Outlook Data File<\/strong> option.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/cdnxtra.com\/br\/office-365-backup-wizard\/17-open-outlook-data-file.webp\" alt=\"open outlook data file\" width=\"800\" height=\"550\" \/><\/li>\n<\/ol>\n<h6 id=\"21\"><strong>Office 365 to PST Export Tool Facilities<\/strong><\/h6>\n<ul>\n<li>Export Office 365 mailbox to PST file from primary, shared, and in-place archive mailboxes.<\/li>\n<li>Backup Microsoft 365 to PST format including emails, contacts, calendars, tasks, notes, journals, to do lists, etc.<\/li>\n<li>You can enable only selective folders for exporting Outlook 365 emails to PST format.<\/li>\n<li>Freedom to choose a maximum size for resultant PST files like 2 GB, 5 GB, 10 GB, and 20 GB.<\/li>\n<li>Choose a preferable destination path to store the resultant PST file from your pc and external storage device.<\/li>\n<li>It creates Unicode PST file which is compatible with MS Outlook 2021, 2019, 2016, 2013, 2010, 2007, and 2003.<\/li>\n<li>Filter options are helpful to export Microsoft 365 mailboxes to PST by date range, email address, and email subject.<\/li>\n<li>Microsoft 365 to PST Export Tool generates a log report file that stores information about exported data with all details.<\/li>\n<\/ul>\n<h6 id=\"22\"><strong>Frequently Asked Questions with Answers<\/strong><\/h6>\n<p><strong>Que 1: How do I export my Office 365 mailbox to PST?<\/strong><\/p>\n<p><strong>Ans:<\/strong> We have explained 4 different techniques to export Microsoft 365 mailboxes to PST files. You can choose any method as per your depth of knowledge and work requirements. However, Office 365 to PST Export Tool is an excellent way for resolving your query easily.<\/p>\n<p><strong>Ques 2: Is the process to export mailbox from Office 365 to PST by eDiscovery safe?<\/strong><\/p>\n<p><strong>Ans: Yes,<\/strong> all methods are fully safe and tested but all steps should be processed in the right way. Office 365 to PST Export Tool is a guaranteed solution recommended to you.<\/p>\n<p><strong>Ques 3: Does your software support Microsoft 365 business edition?<\/strong><\/p>\n<p>Ans: Yes, the software is suitable to export emails from Outlook 365 to PST files from all Microsoft 365 variants like enterprise, business, frontline, and education.<\/p>\n<h6 id=\"23\"><strong>Let\u2019s Wrap Up<\/strong><\/h6>\n<p>It is possible to export Microsoft 365 mailboxes to PST format using the above-mentioned methods. Now anyone can easily export Office 365 mailbox to PST via eDiscovery PST Export Tool, PowerShell Command, Outlook configuration, and Birdie Software. We have discussed complete details with proper information so all technical and non-technical users can use them effortlessly.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This article outlines all the necessary steps to export Microsoft 365 mailboxes to PST files using the top 4 expert-recommended techniques. Nowadays, most small and medium-sized business owners use Microsoft 365 (Formerly Office 365) webmail service due to its simple&#8230;<\/p>\n","protected":false},"author":1,"featured_media":123,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[49],"class_list":["post-123","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-export-data"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Export Microsoft 365 Mailboxes to PST File Using Top 4 Techniques<\/title>\n<meta name=\"description\" content=\"Export Microsoft 365 mailboxes to PST using PowerShell, eDiscovery, Outlook, and software. Export Office 365 emails PST with contacts data.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.birdiesoftware.com\/blog\/export-microsoft-365-mailboxes-to-pst\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Export Microsoft 365 Mailboxes to PST File Using Top 4 Techniques\" \/>\n<meta property=\"og:description\" content=\"Export Microsoft 365 mailboxes to PST using PowerShell, eDiscovery, Outlook, and software. 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