How to Export & View Access Database in Excel?

Sometimes you require putting items from an database into so that it could be organized for a report or presentation. Access databases are great for storing information, but sometimes data analysis in Excel is easier.

Common scenarios to view in Program:

In office you store data in database, but using to analyze the data and to distribute the results of your analysis. Your team currently exports data when they need to, but you like to make this process more efficient.

You like to use but your TL wants to view reports in . You do copying of data into , but you like to automate this process to save your time.

Whatever the reason, the conversion process could be fairly straightforward and quick, when right decision is taken.

Using third party resource is successful and time saving choice. Software convert .mdb files into .xls files and you can easily get the data into .

One of the best tool to convert large amount of database files is Birdie Software . It can easily migrate multiple MDB files including table, data etc. to spreadsheets format within minutes.

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Version: 2.5v
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Advance features:

Our software is user friendly and convert all MDB files to XLS files in batch mode

You can directly migrate database

Our program works with every window OS like Win 8.1, Win 8, Win 7, Win XP and all below versions.

Steps required to "View Access Database in Excel"

Step 1 - Download and run the software

Step 2 - Install the program >> Launch the ""

Step 3 - Select files

Step 4 - Select destination to save file

Step 5 - Now -> Convert then -> Close

Step 6 - You can browse the converted data from the location you saved

is quick and perfect utility; which provides more powerful and easy solution.

For small amount of data you can try the manual procedure also to transfer database.

To transfer data to Excel, you can use either of the manual methods mentioned below:

Copy data from and paste it into worksheet (Data exchange is temporary)

Export data (Data exchange is periodic)

Connect to database from

Another old manual process is

Access data => Manipulate data => Add data to a table manually => Right-click on your graph => Redefine the data powering your graph


With this process you can copy data from datasheet and then paste the data into an worksheet.

Step 1 - Start Access and open the data that you want to copy

Step 2 - Then go to Home -> View -> Datasheet View -> Select the data

Step 3 - Now on the Home -> Clipboard -> Copy

Step 4 - Then start Excel and open the worksheet that you want to paste the data into

Step 5 - Then click in the upper-left corner of the worksheet area where you want the first field name to appear Note: To ensure that the copied records do not replace existing records, make sure that the worksheet has no data below or to the right of the cell that you click

Step 6 - Then On the Home tab -> Clipboard group -> Paste


Step 1 - Open the data you want to export

Step 2 - Using the navigation -> select the record that you want to export

Step 3 - Then Select the External Data tab on the Ribbon

Step 4 - Now Click the Excel button in the Export section of the External Data tab

Step 5 - Here provide name to exported file and save in the format you want to use

Step 6 - Then click OK to start the export


Creating a connection between data and gives the benefit of periodically analyzing data in without repeatedly copying or exporting the data from . Automatically update your workbooks whenever the database is updated with new information.

Step 1 - In Excel click the cell where you want to put the data from the

Step 2 - On the Data tab -> Get External Data group -> From Access

Step 3 - In the list; locate and double-click the Access database that you want to import In the Select Table box -> choose the table or query that you want to import -> OK

Step 4 - In the Import Data box, select the format you want to view this data

Step 5 - Go to Properties to set refresh, formatting, and layout options for the imported data -> OK

Step 6 - Two things you can do to put the data

  • To return the data to the location that you selected -> Existing worksheet
  • To return the data to the upper-left corner of the new worksheet -> New worksheet

Step 7 - Then click ‘OK’ (Excel puts the external data range in the location that you specify)

When you want to get multiple tables from Access database to Excel, then you have to repeat the above process for every table. These processes consume a lot of time when going through large amounts of data and are fruitful when you need to organize few items from the database. If you repeat this process for several tables, charts and graph, that is a waste of time and workload will increase with every data. So, its better to go with the thrid-party tool...

FREE Download Now
Version: 2.5v
Purchase Now
Price: $25